Some people have asked me how I organize my swaps. Well, not to disappoint, but I do not have some fancy system. I like simple and easy ways to organize.
I write them in my Erin Condren planner that is used only for swaps. I write the group name, swap name, date swap is closed (so I can go back and see the final details), and the date I mail out on the final mail date in my planner. This also gives me a great visual on how many swaps I am committing too in any given month. It works great for me!